OFFICIAL REGULATIONS – VOLTA 2026

PREAMBLE

This regulation governs in all aspects the management of Volta 2026, a photographic event dedicated to the world of cosplay organized by the Associazione Obiettivo Cosplay, with the patronage of the Municipalities of Volta Mantovana, Mantova, Ponti sul Mincio, Sabbioneta, Gazoldo degli Ippoliti, Monzambano and other local entities and institutions.

THE EVENT WILL TAKE PLACE ON MAY 8, 9, AND 10, 2026

Volta is conceived as a unique project in its genre: an event that unites photography, art and interpretation, offering selected cosplayers and photographers the opportunity to create extraordinary images in rare historical and scenic locations.

The objective is not only to achieve shots of high quality, but to create a context in which creativity, collaboration, respect and passion are at the center of every activity. Volta aims to be a meeting point between professionals and enthusiasts of the sector, a place where each participant can express their own talent and artistic vision in a safe and respectful climate.

The philosophy of the event is based on several fundamental principles:

• Selection and quality – Volta is a closed-access event with selected participation. The artistic and human quality of participants is the key to guaranteeing a unique experience for all.
• Collaboration and mutual respect – The relationship between cosplayers and photographers is at the heart of the event. Every project is born from dialogue, communication and respect for the needs of both parties.
• Protection of locations and historical heritage – All areas made available are assets of great artistic and cultural value. Preserving them is a duty of every participant.
• Clarity and transparency – Every phase of the event, from selection to publication of images, follows clear and precise rules. Respect for such rules is an indispensable condition for participating.
• Appreciation of art and creativity – Volta supports free artistic expression and promotes photography as an art form, in respect of legality, ethics and the dignity of each person.
• Community, living together and belonging – Volta is not just an event: it is a meeting point for a vibrant, passionate and creative community. Those who participate bring with them a wealth of experiences, friendships, projects and dreams, and find in Volta a place where all of this can grow and evolve.

Here, among the suggestive atmosphere of the historical locations, collaborations are woven and new friendships are born and existing bonds are strengthened, which often continue well beyond the days of the event.

This is also what Volta represents: a space in which individual talent becomes collective strength, in which photography and cosplay merge with the desire to share and build something together.

For this reason, the event also dedicates particular attention to social moments and spaces designed for sociality, because we believe that the greatest value arises not only from the perfect shot, but from the people who make it possible.

The regulation that follows defines with precision the rights, duties, limits and responsibilities of each subject involved: organizers, participants, assistants and collaborators. Full and unconditional acceptance of every article is a necessary and essential condition for participating in the event.

The Associazione Obiettivo Cosplay reserves the right not to admit or expel anyone who violates the norms contained here or engages in behavior contrary to the principles inspiring the event.

Participating in Volta means adhering not only to a regulation, but to a shared vision of art, respect, collaboration and community.

SECTION A – GENERAL PROVISIONS

Art. 1 – Subject matter and purpose of the regulations

1. This Regulation defines clearly and comprehensively the management of the Volta 2026 event, organized by the Associazione Obiettivo Cosplay, with the patronage of the Municipalities and Entities that collaborate in its organization. It establishes rights, duties, methods of participation and rules of conduct for all subjects involved.

2. The provisions apply to:

• All selected participants (cosplayers, photographers, videomakers)
• Registered assistants and companions
• Volunteers and collaborators of the organization
• Any other person who, in any capacity, participates or operates within the event

3. The purposes of this regulation are:

• Ensuring safety, respect and transparency in the conduct of all activities
• Ensuring a peaceful, orderly and inclusive experience for each participant
• Protecting locations and the historical-artistic heritage made available
• Preserving the image of the event and the organizing association
• Promoting artistic collaboration between photographers and cosplayers in full mutual respect

4. Full acceptance of this Regulation is mandatory and binding for participation in Volta 2026. Registration or participation implies full knowledge of the regulation and a commitment to respect it in all its parts. No exceptions or waivers will be admitted, except for cases that are justified and documented and approved by the organization.

5. The organization reserves the right to update or supplement this Regulation should regulatory, logistical or organizational changes occur. Any modification will be published on the official website and notified to admitted participants.

Art. 2 – The portal and official communication tools

1. The website www.ilvolta.com is the sole official tool for managing registrations, consulting information, planning photo shoots and communicating with the organization. All participants are required to consult it regularly and use it according to the instructions provided.

2. The use of the portal and official channels (website, email, Facebook and Telegram groups of the event) is an integral part of the participation experience. Failure to adhere or improper use of such tools may result in exclusion or loss of some operational functions necessary for participation.

3. The portal will make available:

• Participant profiles with essential information for planning shoots
• The official appointment system, which is the only recognized method for booking and organizing shootings
• An interactive map of locations, integrated with Google Maps and Google Drive, to facilitate travel and knowledge of places
• An internal messaging system, dedicated exclusively to admitted participants, which allows direct and private communication with other registered users and with the organization
• Any official communications, updates and notices published by the organization

4. Minimum technical requirements For the correct use of the portal www.ilvolta.com and official channels, each participant must have:

• A valid and functioning email address
• An active Facebook account (mandatory) to access the private groups of the event
• Updated browser on desktop or mobile and data connectivity during the event
• (Recommended) Telegram and Instagram accounts to facilitate communication and visibility of content

5. Official channels and communication priority The portal is the main channel for: participant profiles, booking system, interactive map and internal messaging. The “Volta Communications” Facebook group is the official channel for operational notices and updates. Registration to this group is required. The “Volta Free Talks” group is recommended for discussion between participants.

In case of technical problems with the portal or Facebook group, the organization will use email and alternative channels indicated on the site. It is the responsibility of participants to regularly monitor official channels.

6. Internal messaging integrated into the portal is the preferred tool for operational communications (appointments, changes, logistics) between participants and staff. Communications via external channels (social DM, private chats) are not covered by the organization and remain under the full responsibility of those involved. The portal records essential interactions necessary for event management, in compliance with the privacy notice.

7. Confidentiality, netiquette and correct data use Data, contacts and content available on the portal and in private groups are confidential and intended exclusively for internal use of the event.

It is not permitted to:

• Distribute to third parties lists, contacts or content taken from official channels
• Perform mass data collection (scraping)
• Use official channels for communications not related to the event, promotions or spam
• Transfer outside, without consent, screenshots or copies of private conversations

Violations may be reported and evaluated in accordance with this Regulation.

8. Correct use of the portal is considered an essential requirement for participation. Any agreement reached between participants outside the official system will not be recognized by the organization, which disclaims any responsibility for misunderstandings, errors or damages resulting from such agreements.

9. In addition to the portal, the organization maintains private social channels on Facebook, with access reserved exclusively to selected participants:

• Volta Communications, official group for organization communications and notices
• Volta Free Talks, group dedicated to discussion and free communication between participants

Both groups are private and subject to prior approval by the organization.

10. Registration to the Volta Communications group is mandatory to receive all official communications related to the event. Registration to Volta Free Talks is strongly recommended to promote collaboration and dialogue between participants.

11. All information, materials, contacts and content distributed through the official event channels are to be considered strictly confidential and intended exclusively for participants. Public disclosure without the written consent of the organization is expressly prohibited.

Art. 3 – General obligations of participants

1. Every participant, upon registration and acceptance of the regulation, commits to:

• Maintaining correct, respectful and collaborative behavior at all times towards other participants, volunteers and the organization
• Respecting with the utmost care the locations, structures and assets made available, avoiding any action that may damage or compromise their integrity
• Adhering to safety regulations, instructions from personnel and regulations in force at event locations
• Using exclusively official channels (portal, integrated messaging and private social groups) to communicate and plan photo shoots
• Carefully adhering to schedules, deadlines and procedures established by the organization

2. It is forbidden to assume behaviors or language that may cause disturbance, discomfort, harm or embarrassment to other participants or the organization, both during the event and through digital channels or social networks.

3. Each participant is responsible for their own belongings, equipment and costumes. The organization is not responsible for theft, loss or damage, except in cases of proven direct responsibility.

4. All participants are required to adopt ethical and professional conduct at every stage of the event, including online interactions before or after the event. Offensive, discriminatory, defamatory or harmful behavior to the image of the event or its members is prohibited. Such behaviors may result in warnings, suspensions or immediate removal from the event, as well as exclusion from future editions.

5. Each participant must have a valid and functioning Facebook account for access to official groups. It is also recommended to have a Telegram and Instagram account to facilitate communication between community members and improve the organizational experience.

6. The organization may intervene at any time with warnings, temporary suspensions or revocation of participation if a subject violates even one provision of this regulation or compromises the serenity, safety or reputation of the event.

Art. 4 – Code of Ethical Conduct

1. The Code of Ethical Conduct of Volta 2026 represents the moral and civil foundation of the event. All participants, without exception, are required to maintain attitudes inspired by education, respect, collaboration and personal responsibility.

2. Each participant is required to:

• Behave in a professional and correct manner, avoiding offensive, controversial or provocative attitudes
• Respect the freedom and personal dignity of all present, avoiding unsolicited physical contact or behavior that may be perceived as intrusive or inappropriate
• Maintain civil and respectful language in all circumstances, both during the event and in digital communications or on social media
• Promote a climate of cooperation and serenity, actively contributing to the success of the event
• Respect the privacy of participants, avoiding the dissemination of information or images without consent

3. Behaviors contrary to this Code include:

• Harassment, discriminatory or derogatory attitudes based on gender, appearance, ethnicity, orientation, opinions or other personal elements
• Dissemination of offensive, vulgar or harmful content to the image of other participants or the event itself
• Abuse of power or attitudes that generate submission or discomfort
• Aggressive, overbearing or hostile behaviors, including verbal or digital form

4. The organization will adopt a rigorous approach to any violation of the Code of Ethics. Based on the severity of the behavior, it may adopt immediate measures such as:

• Official warning
• Suspension or temporary removal from activities
• Expulsion from the event
• Permanent exclusion from future editions

5. Any measure may be applied following a documented report by other participants or volunteers, and will be evaluated impartially by the organization. In case of expulsion, the participant will lose any right to refund or benefit related to the event.

Art. 5 – Selection and admission criteria

1. Admission to Volta 2026 is conditional on a selection process designed to ensure that all participants contribute positively to the artistic quality, safety and proper conduct of the event.

2. Selection is reserved for users properly registered at the portal www.ilvolta.com. Each candidate, when submitting an application to participate, must provide the information and materials required by the registration system. Incomplete or missing application submission will result in automatic exclusion from selection.

3. The evaluation of applications is entrusted to an internal committee composed of figures with proven experience in the photography and cosplay sector, designated by the organization. The number, identity and operating methods of committee members are strictly confidential and will not be made public in any way, in order to preserve the freedom and impartiality of judgment.

4. The evaluation of applications is based on general principles of quality, coherence and respect:

• Artistic and technical quality of the material presented
• Coherence with the spirit and objectives of the event
• Respect for rules of conduct and purposes of the regulation
• Overall balance in the composition of participant groups (photographers, cosplayers, videomakers)

5. The judgments expressed by the commission are final and not subject to appeal. The organization is not required to communicate the reasons for exclusion or detailed results of evaluations. The list of admitted participants will be communicated exclusively in private form, via personal email.

6. The entire selection process, including communications and materials sent by candidates, is subject to privacy protection and absolute confidentiality. All data collected will be used solely for the organizational purposes of the event and handled in full compliance with applicable regulations.

7. Members of the evaluation committee are required to operate according to an internal Code of Ethics, based on impartiality, confidentiality and professionalism. Each judge commits to:

• Maintaining complete neutrality and objectivity in their evaluations
• Abstaining from evaluating applications from persons with whom they have direct personal or professional relationships
• Not disclosing in any way information relating to candidates or assigned scores
• Respecting absolute confidentiality of their role and access credentials

8. The selection process for Volta 2026 will follow the following schedule:

• Opening of applications: November 7, 2025, 21:00
• Closing of applications: December 7, 2025, 21:00
• Communication of results: December 21, 2025

Applications sent beyond the closing deadline will not be considered. Communication of results will occur exclusively via private email sent to the address provided during registration. It is the responsibility of the candidate to verify the correctness of the email address provided and to check the spam/junk folder in the hours and days following official communication.

9. Admitted participants must confirm their participation within 15 days of receiving the admission notification, according to the methods indicated by the organization in the admission communication. Failure to confirm within this deadline will result in automatic loss of the right to participate and will be considered an unjustified withdrawal.

10. The organization reserves the right to replace, integrate or modify the composition of the committee at any time, if deemed necessary to ensure the correct conduct of evaluations.

Art. 6 – Safety, privacy and data protection

1. The Associazione Obiettivo Cosplay, as organizer of Volta 2026, is committed to ensuring all participants a safe, serene and respectful environment. Physical, computer and personal security is an absolute priority and an integral part of event organization.

2. All participants are required to actively collaborate to maintain general safety conditions. In particular, they must:

• Follow indications provided by personnel and volunteers
• Immediately report any dangerous situations, suspicious behavior or structural damage
• Respect areas with limited or restricted access, except with specific organization authorization
• Adopt careful and responsible behavior at all times

3. The organization disclaims any responsibility for incidents, injuries, damages or losses that occur as a result of reckless behavior, negligence or failure to comply with the provisions of this regulation. However, it will always guarantee the presence of trained volunteers at the Info point, in some cases directly at locations and, where possible, contact with the competent authorities for timely intervention in case of emergency.

4. With regard to the processing of personal data, the organization declares that it operates in full compliance with the European Regulation (EU) 2016/679 – GDPR and applicable Italian privacy regulations. Data provided by users will be used exclusively for purposes connected with the organization and management of the event, and retained for the time strictly necessary for such purposes.

5. Information collected during the registration and selection phase (personal data, contacts, photographic or artistic portfolios, images and documents uploaded to the portal) will be processed using secure computer tools accessible only to authorized personnel. In no case will such data be transferred to third parties not directly involved in the organization of the event.

6. Participants have the right, at any time, to:

• Access their personal data
• Request its rectification or deletion, to the extent compatible with the organizational needs of the event
• Request clarification or exercise their rights through written communication to the official email address privacy@ilvolta.com (or another address that will be indicated on the portal)

7. The organization reserves the right to adopt, where necessary, monitoring and control systems within the areas of the event, aimed exclusively at protecting collective security and safeguarding structures and assets made available.

8. Each participant must carefully keep their electronic devices, accounts and access credentials to the portal or private social groups. Improper use or unauthorized sharing of such credentials will be considered a serious violation of the regulation and may result in immediate suspension from the event.

9. By participating in the event, each user accepts that the organization may use, within the limits of common sense and respect for personal dignity, images, videos or recordings made during the event for exclusively promotional or documentary purposes, in full compliance with copyright and image rights of each participant. In such cases, the organization will always guarantee correct attribution of photographic and artistic credits.

10. Participation in Volta 2026 implies full acceptance of the safety, privacy and data management regulations contained in this article. Failure to comply with such regulations may result in immediate revocation of participation and, in the most serious cases, exclusion from future editions of the event.

11. Information security (ICT) and best practices To protect their data and computer tools, participants are required to:

• Not share credentials or access codes; staff never request passwords
• Use strong passwords and avoid accessing from public or unsafe devices
• Verify senders and links before clicking (phishing prevention)
• Promptly report to staff suspicious messages, anomalous accesses or attempted fraud
• Keep browsers and operating systems updated on devices used during the event

The organization adopts technical and organizational measures appropriate to protect data, as provided by the Privacy Notice available on the portal.

SECTION B – REGISTRATION AND EVENT MANAGEMENT

Art. 7 – Registration procedures

1. Registration on the official portal www.ilvolta.com is open to all users interested in participating in Volta 2026 as cosplayers, photographers or videomakers. Registration on the portal does not automatically constitute admission to the event, but represents the necessary first step to access the selection phase.

2. Registration on the portal requires:

• A valid and functioning email address
• Full acceptance of this regulation
• Complete compilation of the registration form with truthful and current data

3. Once registered on the portal, the user will be able to access the application form for Volta 2026 in the period established and published on the official website. All applications must be submitted exclusively through this system. Requests submitted through other methods (direct emails, private messages or other social channels) will not be accepted.

4. The application must contain the information required by the form, including:

• Personal and contact data
• Photographic or artistic portfolio, according to the participant category
• Any additional notes useful for evaluation

5. The participant is responsible for the truthfulness and completeness of the information provided. Submission of false or incomplete data will result in immediate exclusion from selection or, if already admitted, revocation of participation.

6. The material presented in the portfolio must realistically represent the current technical and artistic level of the candidate. For this purpose, only recent works will be considered, except in cases of proven exceptionality evaluated at the committee’s discretion. Presentation of dated or non-representative portfolios may result in a penalty in the overall evaluation of the application, without prejudicing, however, the possibility of selection if other elements are particularly relevant.

7. Registration on the portal and application for the event imply authorization to the organization to process personal data for the purposes of selection and event management, in compliance with applicable regulations.

8. To be admitted to the event, all accredited participants must deliver, at the time of accreditation at the Info Point, the photographic waiver and liability release, duly completed in a clear and legible manner. The documentation is sent to each participant via email during admission confirmation and is also available at any time on the official portal www.ilvolta.com. Complete and correct delivery of these documents is an essential requirement for badge release and event participation.

9. The waivers and liability releases collected are handled in full compliance with applicable regulations regarding personal data protection (EU Regulation 2016/679 – GDPR) and are used exclusively for the organizational and protective purposes provided for in this regulation. The documentation is archived in confidential form and held by the organization for the time strictly necessary to manage the event and its subsequent editions, after which it may be deleted or anonymized. Participation in the event implies informed consent to the processing of the data provided, limited to the indicated purposes, and does not in any way result in the transfer of data to unauthorized third parties. The detailed methods of processing personal data are available in the Privacy Notice on the official portal www.ilvolta.com.

Art. 8 – Selection and confirmation of participation

1. The selection of applications will take place according to the methods provided for in Art. 5 – Selection and admission criteria, with the objective of ensuring balance among the different categories of participants and maintaining high artistic and technical level of the event.

2. The list of admitted participants will be communicated exclusively via private email to the address provided during registration. No public list of candidates or selected participants will be published, to protect the confidentiality of participants and judges.

3. In case of admission, the participant will receive:

• An official confirmation communication
• Operational instructions to complete the final registration
• Links to access private social groups and resources dedicated to admitted participants

4. With the confirmation of admission, the participant definitively and bindingly accepts all provisions of this regulation and commits to respect them fully throughout the duration of the event.

5. The organization will not proceed in any case to retrieve non-selected candidates, even in the presence of withdrawals or withdrawals of already admitted participants. The selection is conducted by evaluating all applications together and the overall balance of participants. Any remaining vacancies will not be reassigned.

Art. 9 – Withdrawals and cancellations

1. Withdrawal from Volta for personal reasons is permitted. The ONLY method of withdrawal is an email communication with the subject: “RITIRO / WITHDRAWAL Volta 2026” specifying the name of the registrant, the link to the profile on www.ilvolta.com and any notes.

2. “Withdrawal” is defined as the decision of a registered participant not to participate in the event after regularly submitting their participation request. Withdrawal may be justified or unjustified, depending on the circumstances and methods of communication.

3. Withdrawal motivated by force majeure, such as illness, personal emergencies, family or work impediments that have arisen urgently, is considered justified, provided it is communicated promptly to the organization through official channels. In such cases, withdrawal does not result in any organizational consequence and will be recorded as correct and respectful behavior.

4. Withdrawal communicated on or before December 19, 2025, is considered justified and requires no justification. After this date, any withdrawal must be adequately justified to be considered justified.

5. Uncommunicated, untimely or unjustified withdrawal is considered unjustified. Such conduct represents a lack of reliability and a detriment to the proper organization of the event, as it prevents seat reassignment and hinders general logistics. Unjustified withdrawals may be noted internally and evaluated for the purposes of selection for subsequent editions.

6. The organization reserves the right to evaluate on a case-by-case basis the nature and circumstances of the withdrawal, distinguishing between unavoidable situations and failures of communication or respect. The objective is not punitive, but aimed at protecting the seriousness and collective commitment that characterize Volta.

7. Each participant is invited to communicate with the utmost promptness any changes in their availability to participate, even if it is not a final withdrawal. Clear and timely communication is considered a sign of respect towards the organization and the community of the event.

Art. 10 – Contribution fee and payment methods

1. Participation in Volta 2026 requires payment of a contribution fee, the amount of which is established annually by the organization and published on the official portal www.ilvolta.com. This contribution is intended exclusively to cover the logistical, management and technical support costs of the event.

2. The following contribution fees are provided:

• Participants (photographers, cosplayers, videomakers) € 39.00
• Registered assistants € 32.00

Payment methods and deadlines are specified on the portal www.ilvolta.com in the section dedicated to registration for the 2026 edition event.

3. The fee is personal and requested as a contribution; no refund is provided in case of withdrawal or cancellation following confirmation of participation, unless otherwise provided officially by the organization in exceptional cases (e.g., cancellation of the event due to force majeure).

4. Payment of the contribution must be made exclusively through the payment systems indicated on the official portal (such as PayPal, bank transfer or other secure electronic methods), within the timeframe specified in the admission communication. Detailed payment instructions, including bank references or dedicated links, will be provided via email to each admitted participant and will be consultable at any time in the restricted area of the portal.

5. Failure to pay by the deadline will result in automatic exclusion of the participant and loss of the right to participate. The available seat will not be reassigned, as specified in Art. 5, point 6.

6. The receipt or payment confirmation (issued by the system used) will constitute definitive proof of registration and must be retained by the participant until the end of the event. At accreditation at the Info Point, presentation of this documentation may be required.

Art. 11 – Organization and management of appointments

1. The planning of appointments between photographers, videomakers and cosplayers takes place through the official booking system available on the portal www.ilvolta.com. The system is the tool recognized by the organization for the management, traceability and coordination of all meetings during the event.

2. Each participant has, within their profile, a digital calendar in which they can insert, view and confirm appointments. The system also allows cosplayers to indicate for each day of the event the costumes or characters they plan to use, thus facilitating the choice of photographers and optimizing the planning of shoots.

3. Use of the booking system is required for all participants and is an essential condition for event participation. Registration of appointments allows for better coordination of access to locations, avoiding overlaps and ensuring proper conduct.

4. While leaving full freedom to participants to arrange independently for dates, times and locations, such agreements must still be registered or confirmed through the portal. Appointments not present in the system cannot be recognized by the organization or receive logistical support.

5. The portal integrates an internal messaging service that allows rapid and traceable communication with one’s interlocutors. It is each participant’s responsibility to keep their calendar updated, report any changes and regularly consult communications sent by the organization.

6. The organization makes available to participants an interactive map of official locations, accessible through:

• The portal www.ilvolta.com, in the area reserved for admitted participants
• A direct link to Google Maps, which will be provided via email to selected participants and published in the “Volta Communications 2026” Facebook group

The map is integrated with Google Drive, allowing access to detailed photo galleries of each location, created in advance by the organization to provide an accurate preview of spaces, settings and distinctive features of each place. These informational images are a fundamental tool for planning photo shoots and for choosing locations most suitable to participants’ characters and projects. It is recommended that all participants carefully consult the map and related photo galleries before planning appointments, in order to optimize time and travel management.

7. Volta’s technical staff is available to resolve any problems related to the functioning of the booking system. Any service failures or anomalies should be reported through the appropriate contact form on the portal.

8. Travel and logistics between locations Participants are responsible for organizing travel between different event locations using their own means. The organization does not provide transportation services between locations and cannot be responsible for accompanying participants to agreed shoots. Given the difficulties of movement related to costumes and equipment, it is recommended that photographers and cosplayers coordinate in advance for travel, bearing in mind that cosplay costumes may limit mobility and require particular attention during transfers. It is essential to carefully plan travel times between one location and another, consulting the interactive map available on the portal, in order to avoid delays that could compromise the proper conduct of subsequent shoots or cause inconvenience to other participants. Punctuality and respect for agreed times are considered fundamental elements of collaboration between participants.

Art. 12 – Organization of couples and appointment management

1. Participants have the option to register and participate in pairs, meaning two photographers or two cosplayers who wish to share their experience within the event. Participation as a couple must be declared at the time of application on the official portal and approved by the organization.

2. Members of a couple may plan photo shoots both together and individually, in respect of the general rules of the event and the availability indicated on the portal. However, it is not allowed for both members of the couple to take appointments at the same time in overlapping times. For example, if member 1 of the couple (cosplayer or photographer) has scheduled an appointment at a certain time, member 2 may only schedule another at a different time.

3. This rule is designed to ensure smooth organization and avoid overlaps that could generate delays, errors or obstacles to location management logistics.

4. All participants, single or in pairs, are required to use exclusively the official appointment system integrated into the portal for planning photo shoots. Use of this system is mandatory and is an essential requirement for participation.

5. Agreements reached through external channels (private chats, social or other platforms) will not be recognized by the organization and remain under the full responsibility of the participants involved.

6. To facilitate planning and logistics, the portal provides an interactive map of locations, complete with illustrative photos and information on access and travel times, thus promoting efficient organization and respect for rules.

7. The organization recommends maximum punctuality and cooperation in respect of fixed appointments, thus valuing the time and commitment of all participants and couple colleagues.

SECTION C – EVENT DURATION AND SCHEDULE

Art. 13 – Duration and official calendar

• Volta 2026 will take place on May 8, 9 and 10, 2026, with the possibility of early accreditation starting from the afternoon of Thursday, May 7, 2026 at 15:00 at the official Info Point at Palazzo Gonzaga, Via Beata Paola Montaldi, 15-1, 46049 Volta Mantovana MN.

The official days of the event will have the following indicative program:

• Thursday, May 7
  • 15:00 – Info Point opening, early accreditation and distribution of participation badges
  • 20:30 – We’re waiting for you at the Info Point to celebrate together! At the stables you can already find the Tana!
• Friday, May 8 – First official shooting day
  • 09:00: Info Point opening. Accreditation can be done immediately, and participants and companions will be given participation badges
  • 09:30: Official start of the event and opening of all supervised areas
  • 20:30: We’re waiting for you all at the info point to conclude beautifully and together the wonderful day!
• Saturday, May 9 – Second official shooting day and collateral activities
  • 09:00: Info Point opening and access to locations
  • 21:00: Dinner. We’re waiting for you all at the info point to conclude beautifully and together the wonderful day
• Sunday, May 10 – Official group photo, closing activities and event conclusion
  • 09:00: Info Point opening and access to locations
  • 12:00: Meeting at the stables of Palazzo Gonzaga for the parade and group photo! This is an IMPORTANT moment of the event for the organization, and ALL event participants are required to participate! Also for this occasion the locations subject to control by our volunteers will be closed to allow them to participate in the group photo
  • 19:30: End of event meeting at the main headquarters of Palazzo Gonzaga

Participants are required to organize their presence in order to respect the indicated times and participate in scheduled activities. In case of impediments or significant delays, it is mandatory to notify the organization through the portal or official channels.

Art. 14 – Accreditation and participation badge

1. All participants and regularly registered assistants must complete the accreditation procedure before participating in the event. Accreditation consists of registration at the official Info Point and collection of the personal identification badge.

2. The badge is personal and non-transferable. It must be worn visibly throughout the event and in all areas reserved for participants. Failure to display the badge may result in temporary removal or, in the most serious cases, suspension of participation. This rule is waived for cosplayers during photo shoots.

3. In case of loss or damage to the badge, the participant must immediately request a replacement, if possible, at the Info Point, providing a valid identity document.

4. The badge may bear a color or identification code based on the participant’s category (cosplayer, photographer, assistant or organization) to facilitate logistical management.

5. Assistants must also be registered and provided with a specific badge, released by the organization following verification of registration.

Art. 15 – Participation and official moments

1. The official group photo, scheduled for Sunday, May 10, 2026 at 12:00, represents one of the most significant moments of the entire event. Participation is strongly recommended and strongly desired by the organization, as a symbol of unity, collaboration and the human value that characterizes Volta. It is hoped that all participants will take part in this collective moment, unless there are real and documented impediments communicated in advance to the organization.

2. Participation in informational meetings, briefings or organizational meetings that may be scheduled is recommended, as it is designed to ensure a smooth flow of information and better coordination between participants.

3. Participants are committed to respecting the timing of travel between locations and collaborating with volunteers and staff. Any unjustified delay or absence that causes organizational inconvenience may result in warnings or temporary limitations on location access.

4. It is forbidden to remain in event areas beyond the times communicated by the organization, except with specific authorization or official activities still in progress.

5. Any promotional, demonstration or group activities not officially included in the program must be communicated and approved by the organization, for reasons of safety and coordination.

Art. 16 – Conduct and respect for locations

1. The locations made available for Volta 2026 are assets of historical, artistic and cultural significance. Each participant is required to behave with the utmost respect towards such places and towards the personnel who manage them. The organization cannot be held responsible for any damage to persons or things resulting from reckless behavior or failure to comply with the indications provided. Access to locations is permitted exclusively to participants and their assistants in possession of the identification badge.

2. It is strictly forbidden to modify, move or alter in any way furnishings, objects, structures or elements present in the event locations, without prior authorization from organization personnel or personnel responsible for site supervision. This provision also applies to temporary elements such as sets, seating, lighting or other materials present in the granted locations. Each participant is required to maintain the integrity and original arrangement of the environments, strictly adhering to instructions provided by staff. Any violation will be considered a serious breach of the regulation and may result in immediate removal of the person responsible, as well as compensation for damages caused, as provided for in Art. 25 – Personal and property liability.

3. Locations made available during the event may be subject to changes in schedule, accessibility or availability, due to technical needs, weather or decisions by local administrations. The organization commits to promptly communicating any changes through official channels (portal, “Volta Communications” Facebook group or Telegram). However, each participant is required to regularly verify the official map on the portal, where any updates and changes will be reported in real time. Failure by the participant to update themselves may not be considered a reason for complaint or justification for delays or errors.

4. It is absolutely forbidden to:

• Move, touch or use furnishings, works or structures present in the locations
• Lean or climb on monuments, statues, banisters, gates or walls
• Use unauthorized materials, tools or sets that could damage surfaces or environments
• Leave waste or scrap materials

5. The use of smoke machines or other special effects is permitted only outdoors, in authorized areas and with the presence of a fire extinguisher or appropriate safety measures. The use of open flames or flammable materials is expressly prohibited for participants.

6. The organization reserves the right to immediately remove anyone who violates such rules or adopts dangerous, disrespectful or harmful behavior towards public or private property.

7. Participants are also required to respect public order and maintain decent behavior even in areas outside locations, as every action of theirs contributes to the overall image of the event.

8. Use of unofficial external locations The use of external locations not included in the official list published on the portal www.ilvolta.com is not prohibited, but occurs exclusively under the full responsibility of the participants involved. The organization assumes no responsibility for damages, incidents, injuries or problems of any kind that may occur in places not officially approved or managed by event staff. In such cases, photographic or video materials are not permitted to be presented as produced within Volta, nor may official logos or tags be used for content produced outside authorized locations.

9. Any violation or irregularity may be reported to staff present or to the Info Point located at Palazzo Gonzaga, Via Beata Paola Montaldi, 15-1, 46049 Volta Mantovana MN.

Art. 17 – Props, special equipment and permitted materials

1. Harmless and non-deteriorating props are permitted (e.g., scenic non-functional replicas, light props). Objects that may stain, scratch or damage surfaces require prior authorization.

2. Weapon replicas must be inert (without sharp parts or active mechanisms). It is forbidden to handle replicas in a way that generates alarm or danger. Staff may conduct inspections and prohibit non-compliant use.

3. Tripods, stands, softboxes and bulky accessories are allowed if they do not obstruct passages and do not cause damage. In indoor or tight spaces, staff may limit such equipment for safety or capacity reasons.

4. Smoke machines: only outdoors, in permitted areas, with fire extinguisher at hand and compliance with staff indications. Open flames, sparks, powerful lasers: are strictly forbidden except with specific written authorization.

Art. 18 – Social activities and common areas

1. In addition to photographic activities, Volta 2026 provides the presence of spaces dedicated to conviviality and gathering, designed to promote dialogue, socialization and the building of new collaborations between participants. Such moments represent an essential part of the spirit of the event and are encouraged by the organization.

2. The INFO POINT and social areas will be located in the Stables of Palazzo Gonzaga, Via Beata Paola Montaldi, 15-1, 46049 Volta Mantovana MN.

3. Social areas may include:

• Refreshment points and relaxation areas
• Spaces for informal meetings between cosplayers, photographers and staff
• Any group activities not related to photography (aperitifs, dinners or evening events) promoted by the organization or officially authorized

4. All participants are required to maintain respectful and decent behavior in these areas, in the full spirit of the Code of Ethical Conduct (Art. 4). In particular, it is requested to:

• Avoid disruptive, excessively noisy or inappropriate behavior
• Respect personnel and other guests present
• Maintain order and cleanliness in shared spaces

5. Social activities are to be understood as moments of spontaneous and free aggregation, which do not replace photographic activities but complement them, reinforcing the sense of belonging to the Volta community.

6. The organization may establish hours, access rules or capacity limits for such areas based on logistical and safety needs. Each participant is required to comply with the instructions provided by the designated staff.

Art. 19 – Info Point, emergencies and lost items

1. The Info Point is the reference point for accreditation, assistance and reports. Hours and contacts are published on the portal.

2. In case of emergency, immediately follow the indications of staff and, if necessary, competent authorities. Numbers and protocols are indicated on the portal and at the Info Point.

3. Found items should be delivered to the Info Point. The organization facilitates return but is not responsible for lost or unattended property.

SECTION D – RIGHTS, OBLIGATIONS AND LIABILITY

Art. 20 – Copyright and image usage

1. All images, videos and materials produced during Volta 2026 remain the property of the authors who created them (photographers or videomakers), subject to image rights and usage rights of the subjects portrayed.

2. Use of images created during the event is free for both parties (photographer and cosplayer) in social, public and non-commercial contexts, provided in mutual respect and with indication of the author and Volta 2026 event. In case of commercial use, of any kind, an explicit agreement between the parties involved is required, which must be documented in written or traceable form.

3. Logo, tags and event recognition All participants are required, when publishing images or videos created during Volta 2026, to explicitly recognize the event through: the use of the official “Il Volta” logo provided by the organization, or the clear and visible indication of the phrase “created during Il Volta 2026”, accompanied by official tags and references to the sponsoring Municipalities and partners indicated by the organization in official channels. The application of the logo or tags has exclusively promotional purposes and event recognition, and does not affect the copyright of published works. Failure to comply with this provision may be considered non-compliance with participation regulations.

4. The parties commit to:

• Use images only in a manner that is respectful and consistent with the spirit of the event
• Not alter or disseminate content that could harm the image or reputation of other participants
• Agree in advance on any professional, promotional or for-profit use of produced images

5. Images and videos created during Volta may be used freely for personal, artistic or promotional purposes, provided they do not have direct commercial purposes. Any commercial use (sale, sponsorship, advertising campaigns, merchandising, etc.) requires written consent of all parties involved.

6. The organization may use, without compensation and in non-exclusive form, images or videos provided by participants for promotional and documentary purposes of the event (websites, social networks, brochures or institutional materials), in full respect of credits and copyrights.

Art. 21 – Commitment and correctness in delivering photographic material

1. Photographers and videomakers participating commit to deliver to portrayed cosplayers a selection of images taken during the event within a maximum period of eight months from the conclusion of the event. This timeframe is not intended as a rigidly punitive manner, but represents a commitment of correctness and respect towards colleagues and towards the collaborative spirit of the event. The organization invites all participants to guarantee delivery within the expected timeframe as a sign of professional seriousness. Unjustified or repeated delays may, however, be subject to negative evaluation for the purposes of admission to subsequent editions or internal reporting to the organization.

2. In the presence of direct and documented agreements between photographer and cosplayer, the organization may consider valid any delivery timeframes different from those indicated. It is, however, essential that such agreements be agreed upon between the parties in a clear and traceable manner, before, during or after the event. Transparency and communication between participants are considered essential elements to ensure a climate of trust and collaboration consistent with Volta’s values.

3. Delivered images must be in digital format, in quality suitable for online publication or personal printing. The minimum number of shots delivered for each session is left to the discretion of the parties and their mutual agreements, established clearly before or during the shoot.

4. Cosplayers may use such images exclusively for personal and self-promotion purposes (social networks, portfolios, exhibitions, non-profit contests), with the obligation to cite the author and Volta 2026 event.

5. The organization may request from photographers a representative selection of shots taken, in order to enhance the event through its official channels. This request does not involve transfer of rights or economic obligations.

6. Failure to deliver images within the established timeframe, without justified reason, may negatively affect the evaluation of the participant for future editions of the event.

Art. 22 – Commitment of cosplayers and quality standards

1. Cosplayers admitted to Volta 2026 are committed to participating with seriousness, reliability and respect towards photographers, organization and image of the event. Each participant must maintain a qualitative and behavioral standard consistent with the artistic level shown in the portfolio submitted for selection.

2. Costumes presented at the event must reflect, in care, finishing and attention to detail, a level equal to or higher than that of the application material. Incomplete, improvised or visibly lower quality costumes compared to what was shown in the portfolio should be avoided, as this would compromise the balance and credibility of the event.

3. Each participant is required to ensure accurate presentation of makeup, wig, accessories and interpretation, in respect of the time and work of photographers. Commitment and seriousness in preparing one’s costume are an essential part of event ethics. Superficial behavior or lack of coherence with the declared level may result in warnings or exclusion from subsequent editions.

4. Volta promotes creative freedom and personal artistic growth, but requires from each participant correctness, dedication and responsibility. Each cosplayer contributes with their commitment to maintaining the quality, respect and collective prestige of the event.

Art. 23 – Prohibitions and usage limitations

1. It is forbidden to create or publish images containing nudity, erotic content or scenes of a sexual nature, even partial or implicit. Such content is contrary to the ethical principles and decorum of the event and will result in immediate expulsion and exclusion from subsequent editions.

2. It is forbidden to use images of the event in contexts that may offend, disparage or harm the image of the subjects portrayed, the organization or the sponsoring Municipalities.

3. Prohibition of compensation or paid performances Volta event is based on collaboration, sharing and free artistic expression. It is therefore forbidden to receive, offer or request compensation, payments or other forms of remuneration for photographic, video or activities carried out during the event and within the official locations.

4. The transparent division of direct expenses (such as travel, materials, locations, costumes or rentals, services) is permitted, provided in a transparent and non-profit manner. But any form of payment for artistic or technical performances is forbidden. The organization reserves the right to intervene with warnings or disciplinary measures against subjects who violate this rule, up to exclusion from future editions.

5. It is forbidden to use images from Volta for political, religious or propaganda purposes of any kind.

6. Any violation of these provisions will result in immediate expulsion from the event and may, if applicable, result in reporting to the competent authorities for violation of image or copyright rights.

Art. 24 – Minors, liability waivers and safeguards

1. Minors are NOT admitted to the event.

2. In case minors are admitted as assistants or companions, written consent is required from whoever exercises parental responsibility; any specific waivers will be made available on the portal.

3. Portraits of minors. Photographers and videomakers are required to verify the presence of a waiver before creating and disseminating content depicting minors even if not participants.

Art. 25 – Personal and property liability

1. Each participant is responsible for their own actions, behavior and equipment for the entire duration of the event. The organization is not responsible for damages, theft or loss of materials, except in cases of proven direct responsibility.

2. In case of damages caused to structures, property, persons or materials belonging to third parties or the organization, the responsible participant will be required to provide complete compensation for damages, according to the methods established by law. Should damage be caused to property owned by the Municipalities or hosting entities, the participant commits to directly respond to any requests for reimbursement or compensation advanced by the owners or managers of locations. Similarly, any damages or violations caused by an assistant will fall under the direct responsibility of the participant who registered them, without prejudice to the right of the organization to adopt further disciplinary measures.

3. Participants are required to maintain careful and respectful behavior even outside photographic activities, as every personal action contributes to the overall reputation of the event.

4. In case of disputes, territorial jurisdiction is identified in the Mantua Court, without prejudice to the right of the organization to act in another forum if necessary.

SECTION E – ASSISTANTS, COMPANIONS AND STAFF

Art. 26 – Assistants of photographers and cosplayers

1. Each participant may be assisted by one or more assistants, up to a maximum of three for single participants and four for couples, who collaborate directly with photographic or logistical support activities. Assistants may perform operational functions such as carrying equipment, managing lighting, assisting the cosplayer or photographer, and any other technical support necessary for the conduct of photo shoots. Assistants may not replace participants in the realization of photographic shots or in the interpretation of characters.

2. Assistants must be explicitly registered through the appropriate form available in the participant’s profile on the portal www.ilvolta.com. Payment of the fee must be completed by the deadlines indicated by the organization on the registration form. Access to the event without proper registration and payment will not be permitted.

3. Each regularly registered assistant will receive a personal identification badge that allows access to all event areas, including private or supervised locations, limited to activities in which the main participant operates. The badge must be worn visibly throughout the event.

4. The organization reserves the right not to accept or revoke the registration of an assistant if there are previous episodes of non-compliant behavior or reports of problematic conduct in previous editions. This decision will be made discretely and in the interest of the serenity and proper conduct of the event.

5. Assistants are subject to the same conduct rules provided for in this regulation, particularly as established by the Code of Ethical Conduct (Art. 4). Any incorrect behavior or violation of the rules will result in immediate badge withdrawal and removal from the event.

6. The assistant operates under the full responsibility of the participant who accompanies them, who is responsible for any damages, infractions or inappropriate conduct committed by their assistant.

Art. 27 – Companions

1. Companions are people who participate in the event exclusively as personal support or company to participants, without any operational role and without participating in photographic or organizational activities.

2. Companions are not subject to portal registration, do not pay any contribution fee and do not receive an identification badge. They may, however, freely access public and social areas of the event (such as the Info Point, Palazzo Gonzaga stables and spaces dedicated to sociality), in compliance with safety rules and indications provided by staff.

3. Companions do not have access to private or supervised locations and may not actively participate in photo shoots. For operational support during shoots, registration as an assistant is required, according to what is provided for in Art. 26.

4. Although there is no formal numerical limit on the number of companions, the organization kindly invites participants to carefully and moderately evaluate the number of people to involve, in order to preserve a serene, manageable and respectful environment for all. An excessive number of companions may indeed compromise the usability of common spaces and the overall experience of the event.

5. Although not registered, companions are required to comply with all conduct and behavior rules provided for participants and assistants, particularly the Code of Ethical Conduct (Art. 4). In case of incorrect or non-compliant behavior, the organization may order the immediate removal of the companion and, if necessary, adopt measures against the connected participant.

6. It is the participant’s responsibility to ensure that their companions are informed about the rules of this regulation and fully comply with its contents.

7. The organization reserves the right to temporarily limit access to social areas in case of overcrowding or for reasons of safety, capacity or logistical management.

8. Companions are invited to maintain a discreet and respectful attitude, avoiding interference with the conduct of photo sessions or official event activities.

Art. 28 – Staff, volunteers and collaborators

1. The organizational staff of Volta 2026 is composed of personnel designated by the Associazione Obiettivo Cosplay, assisted by volunteers and collaborators who operate under the direct supervision of the organization.

2. The staff is tasked with ensuring safety, coordination and correct execution of all activities. Indications provided by staff personnel must be respected by all participants, including assistants and companions, without exception.

3. Volunteers and collaborators operate on a non-paid basis and are selected by the organization based on competence, reliability and availability. All are required to respect this regulation and an internal code of conduct, which provides for obligations of confidentiality, correctness and impartiality.

4. Staff members are authorized to:

• Provide operational and regulatory guidance to participants
• Report behaviors or infractions that compromise the serenity of the event
• Intervene, if necessary, to suspend or interrupt activities that violate the regulation or safety standards

5. Staff and volunteers may call to order participants, assistants or companions in case of inappropriate behavior, or request direct intervention from the organization. Their reports will be handled confidentially and will constitute official reference for possible measures.

6. It is forbidden for participants to address staff members or volunteers in an aggressive, offensive or disrespectful manner. Any such behavior will result in an immediate formal warning and, in the most serious cases, removal from the event.

7. Staff may be identified by badge or distinctive clothing and will have free access to all event areas for service needs, including operational areas reserved for participants, assistants and companions.

Art. 29 – Affiliated accommodation facilities

1. The organization of Volta 2026 has activated a network of collaborations with accommodation and catering facilities located in the immediate vicinity of event locations. These facilities have chosen to reserve availability on a priority and exclusive basis for Volta 2026 participants, maintaining such seats unavailable and non-bookable through common online channels (such as Booking.com, Airbnb, or other booking portals).

2. The complete list of affiliated facilities, including: Name and type of facility (hotel, B&B, farm stay, restaurant, etc.), Address and direct contacts, Distance from the main event locations, Any notes or distinctive features will be made available exclusively to participants admitted to the event, through communication in the private Facebook group “Volta Communications 2026”

3. Bookings at affiliated facilities must be made directly by participants, contacting the facilities through the contacts provided in the official list. At the time of booking, it is necessary to explicitly specify that you are a participant in Volta 2026, in order to access the reserved availability.

4. The organization strongly recommends that participants prioritize affiliated facilities for the following reasons:

• Strategic proximity to event locations, which facilitates travel and reduces transfer times
• Guaranteed and reserved availability, maintained specifically for Volta participants and not offered to the general public through online portals
• Indirect support to the event, as these facilities choose to collaborate with the organization by giving up part of their online visibility to favor participants
• Shared experience with other members of the Volta community, which facilitates socialization and strengthens the sense of belonging to the event

5. The organization assumes no responsibility regarding the quality of services offered by affiliated facilities, the costs applied, booking conditions or any errors. The contractual relationship is established exclusively between the participant and the chosen facility. However, the organization makes itself available to collect any reports or feedback to improve the network of collaborations in future editions.

6. Affiliated facilities are not mandatory. Participants remain free to choose any other accommodation, even outside the list provided. However, given the growing number of participants and high tourist traffic in the area during May, it is recommended to book as far in advance as possible.

7. The list of affiliated facilities may be subject to changes, additions or modifications at any time, at the discretion of the organization or the facilities themselves. Any updates will be communicated promptly via the “Volta Communications 2026” Facebook group.

8. The organization wishes to express gratitude and recognition to the affiliated facilities that, through this collaboration, contribute concretely to the realization of Volta 2026 and to the well-being of participants.

SECTION F – FINAL PROVISIONS AND GENERAL CLAUSES

Art. 30 – Acceptance of regulations

1. Registration at www.ilvolta.com, application for selection or participation in the event imply full and unconditional acceptance of this Regulation by the participant, their possible assistants and companions.

2. Acceptance of the Regulation implies recognition of the full authority of the organization regarding event management, interpretation of rules and application of disciplinary measures provided for.

3. No waiver or exception to the provisions of this Regulation may be considered valid unless expressly authorized in writing by the organization.

Art. 31 – Modifications and updates

1. The organization reserves the right to modify, supplement or update this Regulation at any time, if necessary for organizational, logistical or regulatory reasons.

2. Any update will be published on the official portal and communicated through official event channels (website, email or Facebook group Volta Communications). New provisions will enter into force automatically on the publication date, unless otherwise indicated.

3. Participants are required to periodically verify the most recent version of the Regulation. Continuation of participation in the event after publication of an update constitutes implicit acceptance of the modifications made.

Art. 32 – Force majeure and suspensions

1. In case of unforeseen events or force majeure (such as natural disasters, health emergencies, severe weather conditions, regulatory actions or decisions by authorities), the organization may suspend, postpone or cancel the event, even without notice.

2. In such cases, the organization may, at its discretion:

• Propose a postponement to a new date
• Keep registrations valid for the subsequent edition
• Or provide for any forms of partial refund, compatibly with available resources

3. Participants recognize that such circumstances are not dependent on the will of the organization, which therefore cannot be held responsible for any costs, damages or inconveniences resulting from suspension or variation of the event.

Art. 33 – Official communications

1. All official communications between participants and the organization must occur exclusively through:

• The portal www.ilvolta.com
• The official email address indicated on the site
• The private groups Volta Communications and Volta Free Talks (for notices and general updates)

2. Any communication or information from non-official channels cannot be considered valid or binding.

3. The organization commits to using the above-listed channels to ensure transparency, promptness and traceability in information.

Art. 34 – Complaints and reports

1. Any complaints or reports regarding Volta 2026, services provided, non-conforming behavior to the regulation or problematic situations may be presented by participants, assistants or any other person involved in the event.

2. During the event, complaints and reports may be presented directly at the Info Point located at Palazzo Gonzaga, Via Beata Paola Montaldi, 15-1, 46049 Volta Mantovana MN, where organization personnel will be available to receive communications and provide immediate assistance.

3. Complaints and reports may also be sent via email to ilvolta.com@gmail.com, mandatorily indicating in the subject line: “RECLAMO / COMPLAINT Volta 2026”. This method is available both during the event and following its conclusion.

4. Every complaint or report must contain the following information:

• Name and surname of the complainant and relative role (participant, assistant, etc.)
• Email or phone contact for possible response communications
• Detailed and accurate description of the reported situation
• Date, time and place where the episode occurred
• Names and roles of persons involved or witnesses, if available
• Motivation of the complaint and, if necessary, specific request for intervention
• Any supporting documentation (photos, screenshots, testimonies)

5. All complaints and reports received will be handled with maximum confidentiality and privacy by the organization. Data provided will be used exclusively for complaint management purposes and will not be disclosed to third parties not involved in the resolution of the matter, in full compliance with privacy regulations.

6. The organization commits to examining each complaint with attention, impartiality and seriousness, guaranteeing a response within a maximum of 10 working days from the date of receipt. In case of particularly complex complaints or those requiring thorough investigations, the organization may promptly communicate to the complainant the potential need for additional time for evaluation.

7. The organization reserves the right to adopt immediate or delayed measures against subjects involved in behaviors subject to complaint, as provided for in this regulation and in particular in Art. 4 (Code of Ethical Conduct).

8. Anonymous reports may be considered only if sufficiently detailed and substantiated. The organization reserves the right to discretionally evaluate the merit and reliability of such communications.

9. The organization encourages all participants to promptly report any problematic situation, in order to ensure a safe, respectful and serene environment for all.

Art. 35 – Official contacts

1. For any communication with the organization of Volta 2026, participants, candidates and anyone interested in the event may use the following official channels:

2. General email address: ilvolta.com@gmail.com. To ensure efficient management of communications, it is mandatory to indicate in the subject line one of the following topics, depending on the nature of the request:

• “RITIRO / WITHDRAWAL Volta 2026” – To communicate renunciation of event participation (see Art. 9)
• “RECLAMO / COMPLAINT Volta 2026” – To submit complaints or reports regarding the event, services provided or non-conforming behavior (see Art. 34)
• “SUPPORTO REGISTRAZIONE / REGISTRATION SUPPORT Volta 2026” – To report technical problems during the registration or portal registration phase
• “INFORMAZIONI / INFO Volta 2026” – For general event information requests

3. Contact form on the website – A dedicated contact form is available at: www.ilvolta.com/contattaci. This tool can be used for general information requests, regulation clarifications, technical problems with the portal or any other non-urgent communication.

4. Privacy email address: privacy@ilvolta.com. For requests related to the processing of personal data, exercise of rights provided for by GDPR (access, rectification, deletion of data) or clarifications on the Privacy Notice, use this address exclusively.

5. Info Point during the event – During Volta 2026, the main point of reference for any communication, assistance or reporting is the Info Point located at Palazzo Gonzaga, Via Beata Paola Montaldi, 15-1, 46049 Volta Mantovana MN. The Info Point opening times will be communicated in the official event program (Art. 13).

6. Official portal: www.ilvolta.com – The portal is the main channel for managing registrations, consulting information, planning photo shoots, accessing the interactive map of locations and messaging between participants. All official updates, communications from the organization and regulatory modifications will be published on the portal.

7. Private Facebook groups (reserved for admitted participants)

• Volta Communications 2026 – Official group for organization communications and notices (mandatory registration)
• Volta Free Talks 2026 – Group dedicated to discussion and free communication between participants (strongly recommended registration) – Access links to these groups will be sent exclusively to selected participants via confirmation email of admission

8. Response times – The organization commits to responding to communications received via email or form as quickly as possible and in any case within:

• 20 working days for general information requests
• 10 working days for complaints and reports (Art. 34)
• 3 working days for urgent technical problems during registration (during registration period)

In case of particularly complex requests or during periods of high traffic (e.g., registration opening, selection communication), response times may be subject to slight delays, of which timely notice will be given

9. Non-official communications – It is reminded that communications from channels other than those listed above (private messages on personal social networks, unofficial groups, etc.) cannot be considered binding for the organization. For any official matter, use exclusively the contacts indicated in this article.

Art. 36 – Competent court and final provisions

1. For any dispute relating to the interpretation or application of this Regulation, the Mantua Court will be exclusively competent, unless otherwise provided by law.

2. The organization may, if necessary, undertake legal action in another forum when required by the nature of the facts or to protect its own rights.

3. Should any one or more provisions of this Regulation be declared invalid or ineffective, the remaining clauses will remain fully valid and binding.

4. This Regulation enters into force from the date of official publication on the portal www.ilvolta.com and remains valid until the approval of the subsequent version.

5. The regulation has been written in Italian language and in compliance with currently applicable Italian laws and regulations; the English version nonetheless makes reference to the correct Italian version.